Shift management

What Is Shift Management?

Any company or organization that runs two or three work shifts per day handles shift management. Setting the shift schedule is one of the very first tasks businesses undertake when they begin operating, but shift management must be ongoing once a

business is up and running. Shift management involves giving each worker a clear idea of his responsibilities, including his time schedule for reporting to work each week.

Determining Shifts and Other Shift Factors

The block of time during which workers report to work and perform their duties is a shift. Owners and managers often work together to determine the shift times and the frequency of shift changes. You may begin to determine shift times by considering the days and hours that you will be open for business and then set the total number of hours for your workers on a weekly basis. Part-time shifts typically are four hours, and full-time shifts may vary from about eight to twelve hours, depending on the number of shifts you set for your company and the number of hours you plan to be in operation daily and weekly.

Some companies survey workers or ask for their available work times on their employee applications, in an effort to match workers to the shifts that best suit their schedules and personal needs. As your business grows, you will need to determine how many employees need to be on shift throughout the week. Once you have determined the shift schedule for your organization, it is helpful to require workers to clock in and out or use some form of a time system in order to get paid.

Challenges Associated with Shift Management and 24/7 Operations

It can be especially challenging to manage shifts if your organization operates around the clock. You will need to determine when one workday ends and the next begins. You also may need to consider how to calculate overtime if a shift spans two days, and what the pay rate will be if an employee works a shift that spans a paid holiday. These issues are all the more challenging if you have a time and attendance system that operates on a standard 9am – 5pm schedule. There are three areas of shift management that you need to keep in mind when setting your shifts and exploring shift management solutions that will fit your business needs:

· Pay periods and shifts – Typically, pay periods in a standard schedule begin on Sunday and end on Saturday. In this type of a shift schedule, shifts also normally are contained within one workday, and do not overlap from one day to the next. With a 24/7 schedule, however, shifts easily overlap pay periods and days. This becomes challenging if workers in one shift make a rate that is different from workers in another shift.

· Overtime pay – In a standard shift schedule, workers collect overtime for any work put in after the 40-hour workweek. This is fairly easy to track and manage. However, overtime pay can become a shift management nightmare in a 24/7 operations schedule. If a worker’s shift straddles two different pay periods, you need to be prepared to pay the worker fairly and correctly. Some businesses pay for the worker’s shift in her first pay period when the shift began, some pay in the second pay period when the shift ended, and some split the pay between the two.

You need to be aware of these issues, especially if your employees are entitled to overtime pay. · Holiday pay – Holiday pay sometimes is even more of a shift management challenge than overtime pay. You will need to determine how you are going to handle paying employees whose shifts cross over a regular day and a holiday. If your organization gives paid holidays, will your worker get paid for the hours of the regular day and then leave the shift early, when the holiday begins? If it’s a paid holiday but the employee works, what will her compensation be?

Shift management solutions can help you plan and schedule shifts for any workforce. If your organization is large, or if you are struggling with the shift management challenges mentioned above, it may be time for you to consider a shift management solution that accounts for employee availability and preferences and sets schedules based on your company’s policies and regulations.

Startup weekend – Cyprus 2017

The Initiative

The Startup Weekend is an internationally recognized innovation event that was set up for empowering entrepreneurs at any the starting stage of their start up. It is designed for early stage idea adopters who are still in the process of starting and validating their idea. Although it began in 2007, Startup Weekend has conducted over four hundred events globally in about a hundred countries. In 2016, Startup Weekend had spread its tentacles to one hundred and thirty-five countries with approximately 210,000 entrepreneurs worldwide. With headquarters stationed in Seattle, the non-profit organization has its organizers and facilitators present in about 200 countries. Now, individuals come together to pitch ideas, bond and build teams. Following the Startup weekend event, a majority move on to create successful Startups.

Joining Startup Weekend

During Cyprus Start Up weekend 2017, Individuals are given the opportunity to pitch their unique, innovative ideas. Critique and judge reviews follow each presentation. We, the team of had a chance of being part of this initiative.

According to its name, it was it took the whole weekend. It was an intense, work-filled event involving various groups of developers, marketing gurus, business managers, graphic designers, startup enthusiasts and others from other fields. We had only fifty-four hours, to presented our idea, our goals and ambitions, nurture and turn it into a functional prototype.

It was well worth the time we invested. We had well-organized training on kickstarting and growing our startup. The Workshops were well-planned with amazingly educational content, that helped us benefit from other well-established entrepreneurs and investors as well.

Additionally, we got the chance to access a great deal of mentors. There were 50 mentors available. Each team had received visits from mentors on rotation, were we had the chance to benefit from their experience and expertise in start ups.  They functioned as guides and also gave us pieces of advice as the need arose while advancing our idea into a functioning MVP.

Presenting at Startup Weekend

On the last day, Sunday, we gathered all our work into a 3 minute presentation that we presented in a panel of judges. During the weekend 18 teams were formed and each took their turn to pitch their presentation.

It was a great experience to see all teams present and also see the progress they made during the weekend. It was a real competitive moment as all ideas were very solid.

We are happy with the result as we came 3rd in the competition among our fellow start up teams.

We enjoyed every bit of the program. It was an eye-opener for us, bringing to our notice ideas, we would never have developed on our own. It was a great networking experience as well, as we made many friends, that we cherish even after the completion of the event.

A journey through IDEA

The Innovate Develop Excel Accomplish programme (IDEA Programme) is an integrated acceleration incubation program aimed to develop and support innovative entrepreneurship and to create startup opportunities in Cyprus.
The program consists of two stages. the first stage is a three-month accelerator training. It is suitable for early development concept stage teams with no minimum viable product (MVP) or proof of concept or no prior experience in entrepreneurship. The second stage is a six months incubation phase suitable for teams with an MVP, ideally at the testing phase and in the process of registering the company. Stage A teams will be eligible to move on to the stage B of the program subject to the successful review and approval of their three month milestone, i.e. the creation of a minimum viable product by an evaluators panel. It is also based on a written progress report at month three followed by a pitching interview session.

80 teams applied for the three months Accelerator training, out of which 16 teams were shortlisted by a panel of judges. Our team was 1 of the 16 teams that were shortlisted and become eligible to pitch among the other 16. We had intensive preparations for our presentation, as this was the first step for us to have our idea recognized by an official Start up organization. During our preparation, we invited fellow start uppers, business men and friends where we pitched them our idea and took their valuable feedback in order to improve and prepare. Having done that was of critical importance as it gave us the chance to prepare for question we wouldn’t have thought about otherwise.

And thus we want on ahead to pitch our idea, to IDEA accelerator. Despite all our preparation the judges surprised us with their questions that even though we didn’t expect, we were able to handle in a positive discussion.

A week later we were happy to learn that our hard work had produced result and we had been accepted into IDEA accelerator. And yet, this was not the end, but just the beginning of an educational journey.

Having now joined IDEA accelerator, we are provided us with a structured training in forms of workshops on startup creation and growth-related topics. These workshops cover every aspect of the creation and development of a sustainable startup venture with a global outlook with core subjects such as communication and pitching, business model and business plan formulation, digital marketing, sales and branding and lean metrics.  Each of the teams is given access to coaches who were individuals with extensive experience and expertise in various sectors in the creation and operation of a startup.

Joining IDEA accelerator is indeed a fully packed program with lots of exciting activities that are business, character and team oriented.